Protection and Convenience for Treasurers

Protection for the Treasurer

How does Homegroup.Online protect the treasurer’s social security number?

By clearly defining the roles of the group and of the treasurer, the terms and conditions establish a separation of the group and treasurer. Contractually, the treasurer is acting in concert with Homegroup.Online on behalf of the group. The treasurer does not deposit funds into their personal account, therefore, their Tax ID or Social Security Number is not required.

However, just using an account with Homegroup.Online does not absolve the group from the tax law. Removing the Tax ID from the transaction doesn’t negate the transaction itself. First, HGOL helps the treasurer by establishing them as a transaction agent and not a holder of funds, and second, HGOL provides basic resources for the group to understand the legalities of collecting and distributing group funds.

Easily Contribute to 7th Tradition
(donation versus contribution)

How is one Homegroup.Online account used to collect cash & electronic contributions via CHASE®, Venmo®, Credit/Debit Card, etc.?

Your group members will have a convenient link and a QR code to contribute electronically. See a sample
Contribution Page or scan the QR code.

Homergroup.Online is an automated tracking system where all groups share the accounts and HGOL separates the transactions into the specific groups. Typically, collecting contributions through just one electronic provider requires multiple accounts; each requiring a tax ID or social security number. HGOL provides one account to acomplish this, without a tax ID or other accounts.

To deposit cash contributions, the group treasurer receives a personalized CHASE® ATM card issued by HGOL. When your group deposits cash into the ATM, a detailed record appears in your HGOL account. Seventh tradition Paper Checks can be deposited through the ATM or mailed directly to HGOL for deposit, enabling members to use their personal Bill Pay feature from their own bank.

Making Payments & Automatic Accounting

Without a bank account, how does the treasurer pay someone or contribute to GSO? Is the accounting with Homegroup.Online easy?

See a sample Treasurer’s Payment Page.

The Homegroup.Online account is used to generate a payment to anyone, program offices or individuals. Your treasurer simply designates an amount and recipient, and a check will be mailed to them. Homegroup.Online will automatically create a CHASE® bill-pay payment to the recipient, specifying your group as the payee.

Each transaction, cash and electronic, into and out of the HGOL account, is recorded with details such as transaction numbers, gross amounts, processing fees and other particulars, so your treasurer can easily report income, fees, totals, etc.

Informational Resources

Not to be considered legal or tax advice. See disclaimer.

What should the group know about collecting and distributing money?

Most group transactions meet the threshold for non-reporting, but only if they organize and declare that with the IRS. Legal entities can file for non-reporting or tax-exempt status for several reasons:

  • Bringing in less than $5000 annually
  • Performing charity or community service
  • Operating as a non-profit

Most groups satisfy at least one of these. However, without becoming a legal, organized entity, the threshold for non-reporting is only $600 annually. Unorganized groups that bring in over $600 annually, without reporting it, may be in violation of the law.

As a matter of course, the IRS does not require HGOL to disclose details of members, groups, or individual transactions. However, HGOL may release information when we believe release is appropriate to comply with the law. Since HGOL does not require Tax ID numbers, HGOL would not have that information to release.

Currently, Homegroup.Online provides resources for groups to officially organize. The process is relatively easy and inexpensive. HGOL provides the most up-to-date resources and non-legal advice that points groups in the right direction.